DOCUMENT STORAGE SOLUTIONS FOR THE KENYAN MARKET
Off-site or on-site, we have the perfect document storage solutions for your organization to ensure your never lose anything.
DOCUMENT STORAGE IN KENYA
Kenya as a country has seen a revolutionary change in ICT, and with this people are having problems with their current document storage facilities. Document storage for large companies needs to be treated with the highest confidentiality and sensitivity, and we manage this for you. Our document storage/record management is world class and unmatched in Kenya. From digitizing your company documents to providing world class storage solutions we have a full range of document storage and management solutions for you.
RECORDS MANAGEMENT & DOCUMENT STORAGE SERVICES
OFF-SITE RECORDS MANAGEMENT AND DOCUMENT STORAGE
At eManage Africa, we offer an offsite record/document storage facility to safeguard your information using advanced environmental, security and access controls. This is in addition to managing your records/documents to ensure that they can be accessed at all times quickly from their storage units. eManage Africa provides a world class, robust software driven Records/Document Management System that utilizes bar code recognition technology to simplify, track, discover and retrieve physical records/documents from their storage units.
MEDIA STORAGE AND MANAGEMENT
Every day, Kenyan companies lose critical data/documents to fire, power outage, theft, equipment failure, computer and human errors and disgruntled employees. Kenyan organizations that are unable to restore their data/documents from their internal storage facilities in the event of a disaster go out of business completely. Those that do not, have to spend a significant amount of money and resources trying to reconstruct data/documents, and in the process often lose clients.
ONSITE RECORDS/DOCUMENT MANAGEMENT/STAFF OUTSOURCING
We provide onsite records/document management through outsourcing our staff to clients who need their records/document to be managed in house. We use our Records/documents Management software at our client sites to manage storage. We accomplish this through setting up a central record center or departmental record/document center or a registry at the storage facility.
RECORDS AND DOCUMENT DIGITIZATION
Converting documents in storage to a digital format, including scanning, provides an extensive variety of benefits. The main advantage of digitization is the increased and easy access and sharing of documents. Digital documents or files can be viewed by more people, at a wider range of times, and with less effort. By placing a copy of an item/document online, it becomes available to people all over the world. They can access it even after the institution’s storage facility is not accessible or if the institution in which it is located closes for business. Multiple users can view the item simultaneously, thanks to scanning technology.
DATA/DOCUMENT PROTECTION AND DR
A Disaster Recovery Plan (DRP) is a documented process or set of procedures to recover and protect a business’s IT storage infrastructure in the event of a disaster. A DRP is documented and specifies storage & document recovery procedures to be followed in the event of a disaster. It is “a comprehensive statement of consistent actions to be taken before, during and after a disaster.”
ONLINE DATA/DOCUMENT BACKUP
Cloud storage allows you to place your important data/documents in a secure, remote location which can then be accessed from any computer or phone with a web browser. This stops you from losing files/documents from storage through fire, theft or a computer malfunction and also allows you to easily share files/documents from a centralized storage between colleagues.
INTEGRATED DOCUMENT MANAGEMENT SOLUTION
A Document Management System (DMS) is a system used to track and store electronic documents. It is usually also capable of keeping track of the different versions modified in storage by the different authorized users (history tracking).
CORPORATE RECORDS/DOCUMENT MANAGEMENT POLICIES AND PROCEDURES
Developing and adhering to a formal, written records/documents management policy is the best way to ensure that records and information management requirements in an organization are met in a consistent, effective, and efficient manner. In Kenya, storage facilities lack these policies and procedures which make it difficult and time consuming when accessing documents from storage.
RECORD/DOCUMENT CONSULTANCY AND TRAINING
Our records/documents management consulting service provides insights that you’ll need to establish manage and customize your records/documents management processes. You will have access to expertise that will help in addressing the complexities of complying with records/documents management best practices.
SECURE STORAGE DESTRUCTION
Destruction is the complete and irreversible physical erasure of the record/document which ensures that the record/document cannot be reconstituted or reconstructed. All organizational information that meets the minimum retention requirements and approved for destruction from storage should be disposed off appropriately, securely and completely.
Are you in Kenya and not sure which document storage solutions fits your business needs?
About eManage Africa
KENYAS BEST DOCUMENT STORAGE SOLUTION COMPANY
We are uniquely qualified to provide you with the professional, confidential services your organisation’s data/document & storage deserves.
eManage Africa is a limited liability company duly organized and registered under the laws of the Republic of Kenya. Founded in January 2006, we have been offering innovative solutions in Data/Document Management, Storage and Protection needs of organizations in Kenyan sectors such as financial services, insurance, information technology, manufacturing, government, NGO’s and media.
Building on our expertise in Kenya on corporate compliance and managements information systems, we are adept at creating document storage solutions that meet business needs while ensuring compliance with the relevant regulatory requirements.
Our multidisciplinary team with expertise in areas including Kenyan law, Records/Documents/Storage Managements, Information and Communication Technology (ICT), Operations as well as Project Management is committed to exceptional services delivery to the Kenyan market.
eManage Africa handled our document scanning and capture, document storage, document management system and gave us cloud document storage solution that works right into our companies VPN. They know their business and deliver it with world-class precision.
James Mwangi, Logistics Coordinator
Security of our document storage was of utmost importance when we were looking for a company to outsource our document management to and they delivered. Our portfolio files are safe and sound and we access the documents remotely securely. Job Done!
Alice Njoroge, CPA
We were looking for a kenyan company that specialized in document management and have storage solutions, eManage Africa gave us a fully fledged document and storage management system that catered to all our needs.
Martin Kinyanjui, Banker
We would have lost all our documents and client data, but they had in cloud storage when our warehouse got flooded. Its like we never stopped access documents and sharing files with out clients, and with their document storage system we can access from anywhere.
Francis Onyango, Auditor
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